OCA CIRCULAR NO. 96-2006, July 12, 2006

OCA Circulars July 12, 2006

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TO:	ALL EXECUTIVE/PRESIDING JUDGES AND CLERKS OF COURT/ACCOUNTABLE OFFICERS OF THE FIRST AND SECOND LEVEL COURTS

SUBJECT:	GUIDELINES OF THE REQUISITIONS, ISSUANCE AND CONSUMPTION OF OFFICIAL RECEIPTS FOR LAND REGISTRATION AUTHORITY COLLECTIONS

The Administrator of the Land Registration Authority
has requested the Office of the 2ourt Administrator to issue the
following guidelines on the requisition, issuance and cor mmption of
official receipts for collections that will accrue to the said Office,
to wit:

1) Letter requests for Official Receipts
(Accountable Form 51) and/or cash book shall be submitted by the
Accountable Officer addressed to the Administrator, Land Registration
Authority (LRA), thru the LRA Supply Officer;

2) Official Receipts shall be issued by the LRA
Property and Supply Section using General Form 33 A (Invoice and Receipt
of Accountable Forms) accompanied by a Requisition and Issuance Voucher
(RIV), as attached which shall be duly acknowledged and promptly
returned by the Acco .ratable Officer to the LRA Property and Supply
Section within (5) days from receipt thereof;

3) If the Official Receipts and/or cash book are to
be hand-carried by anyone other than the Accountable Officer, the
letter request must be
accompanied by an authorization letter;

4) If the Official Receipts and/or cash book are to
be delivered, the same shall be forwarded by LRA thru its cargo
forwarding contractor; and

5) Consumtion of Official Receipts shall be
reported semi-annually to the Land-Registration Authority thru its
Property and Supply Section using the attached form, for monitoring and
auditing purposes.

For stict compliance

__12__ July, 2006. Untitled Document

CHRISTOPER O. LOCK

Court Administrator

REPORT OF CONSUMPTION OF ACCOUNTABLE FORM NO. 51
For the Period ____________________________________

	INCLUSIVE SERIAL NUMBER	TOTAL ACCOUNTABLE FORM
DEBIT Balance per last REPORT Accountable forms Received	__________________________________ __________________________________	__________________________________
DEBIT Accountable forms Issued Accountable forms Spoiled	__________________________________ __________________________________	__________________________________
BALANCE ON HAND	__________________________________	__________________________________


	(Date)

C E R T I F I C A T I O N

I CERTIFY that the foregoing is a true statement of
all accountable forms received, spoiled and issued by me during the
period above-stated.

	______________________________
	Name, Signature & Position/Designation of Accountable Officer

REQUISITION AND ISSUE SLIP (see image after the oca circulars no. 96-2006)

INVOICE AND RECEIPT OF ACCOUNTABLE FORMS (see image after the oca circulars no. 96-2006)

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