SC CIRCULAR NO. 4-A, August 19, 1986

ADMINISTRATIVE SUPERVISION OF COURTS

Series of 1986

In order to achieve a systematic and effective distribution by the
Accounting Division of the Supreme Court of checks for salaries,
allowances and fringe benefits to all judges and employees of the lower
courts, the following procedures are hereby adopted effective October 1,
1986.

GENERAL RULE

All checks for salaries, allowances and fringe benefits shall be mailed to judges and employees at their respective addresses.

EXCEPTIONS:

I. FOR COURTS LOCATED WITH METRO MANILA:

a) By liaison officers – Treasury warrants pertaining to
the judges and other court personnel of courts located within Metro
Manila must picked up regularly by their duly authorized liaison officers
three days before the due date, from 9:00 to 10:30 in the morning and
from 1:00 to 3:00 in the afternoon. Liaison officers must return to the
Releasing and Mailing Section of the Accounting Division all
undistributed checks before they shall be allowed to get the next batch
of treasury warrants.

A temporary liaison officer may be given authority by the Judge to
get the aforesaid treasury warrants in the absence of the duly
authorized liaison officer. The authority, however, shall be limited to
one specific payday only.

b) By individual employees/next of kin – Individual
employees or their nearest kin, namely: parents, husband/wife or
son/daughter possessing a Special Power of Attorney (SPA) may pick up
their treasury warrants three days before the due date, from 9:00 to
10:30 in the morning and from 1:00 to 3:00 in the afternoon. They may
also be allowed to pick up treasury warrants before the “three days
prior to the due date” period, provided, there is an urgent
reason therefor and, provided further, that a written authority from the
Office of Court Administrator is obtained for that purpose.

II. FOR COURTS LOCATED OUTSIDE METRO MANILA:

a) By judges – Judges of all courts located outside Metro
Manila may get their treasury warrants as well as those of their court
personnel if they happen to be in the Supreme Court provided, that the
said warrants are already sorted and not yet bundled and stamped for
mailing, and provided further, that they obtain a written authority for all
purpose from the Office of the Court Administrator.

b) By individual employees/next of kin – same as I-b.

This amends Circular No. 4, series of 1986, issued by this Office on April 21, 1986.

For strict compliance.

August 19, 1986.