OCA CIRCULAR NO. 140-2003, September 30, 2003

OCA CIRCULAR NO. 140-2003, September 30, 2003

OCA Circulars September 30, 2003
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TO:
THE COURT OF APPEALS, SANDIGANBAYAN COURT OF TAX
APPEALS, REGIONAL TRIAL COURTS SHARI’A DISTRICT COURTS, METROPOLITAN
TRIAL COURTS, MUNICIPAL TRIAL COURTS IN CITIES MUNICIPAL TRIAL COURTS,
MUNICIPAL CIRCUIT TRIAL COURTS, SHARI’A CIRCUIT COURTS THE OFFICE OF THE
STATE PROSECUTOR, PUBLIC DEFENDERS OFFICE AND THE INTEGRATED BAR OF THE
PHILIPPINES
SUBJECT:
GUIDELINES ON THE AUTHORITY OF DEPUTY COURT
ADMINISTRATORS AND ASSISTANT COURT ADMINISTRATORS TO ADMINISTER OATH AND
NOTARIZE OFFICIAL DOCUMENTS

For the information and guidance of all
concerned, quoted hereunder is Memorandum Circular No. 08-2003 dated 19
September 2003, to wit:

“As Court, officials vested by law with the privileges of Members
of the Judiciary, the Deputy Court Administrators and the Assistant
Court Administrators shall administer oaths or affirmation and act as
Notaries Public in accordance with the following guidelines:

  1. The authority to administer oaths or affirmations and/or act as
    Notaries Public ex officio shall be exercised only with respect to
    official matters involving officials and personnel to the Office of the
    Court Administrator, and judges and personnel of lower courts.

  2. Only oaths or affirmations required in the performance of
    official functions or with respect to official matters shall be
    administered and only official documents including but not limited to
    documents regarding initial salaries, applications for retirement
    benefits, and applications for loans in the Government Service’
    Insurance System, the PAG-IBIG, the Supreme Court Savings and Loan
    Association and other government financial institutions, shall be
    notarized. In no case shall the herein authorized officials prepare and
    acknowledge private documents, contracts and other deeds or acts of
    conveyances which bear no relation to the performance of official
    functions.

  3. No fees shall be charged for services rendered pursuant hereto
    unless authorized by law or by the Supreme Court, in which case any fee
    collected shall be for the account of the Government or the Judiciary
    Development Fund.

  4. The official dry seal of the Supreme Court shall be used in the
    authentication/certification or notarization of official documents.

  5. No registry of oatlis or affirmations or of notarized documents is required, and neither should copies thereof be kept.

The guidelines took effect upon its issuance on 19 Sept. 2003.

__30__ September 2003.

 
PRESBITERO J. VELASCO, JR.
 
Court Administrator

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