GUIDELINES FOR APPLICANTS IN THE MARINE ENGINEER OFFICERS LICENSURE EXAMINATIONS WITH APPROVED TRAINING COURSES FOR THE ISSUANCE OF STCW ‘95 CERTIFICATES

Section 10 (c), Article IV of Republic Act No. 8544, otherwise
known as the “PHILIPPINE MERCHANT MARINE OFFICERS ACT OF 1998”, as
implemented by Section 29, Article VII, Resolution No. 02-03 of the
Board for Marine Engineer Officers.

II. OBJECTIVE

To facilitate issuance of STCW ‘95 Certificates to successful examinees in the marine engineer officers licensure examinations.

III. PURPOSE

This Memorandum Circular is issued to provide guidelines for
applicants in the marine engineer officers licensure examinations who
have already obtained Certificates for the approved training courses for
the issuance of STCW ‘95 Certificates in order that the STCW ‘95
Certificates will be issued during the oath taking ceremony or
immediately thereafter. This is to avoid a scenario wherein applicants
in the marine engineer officers licensure examinations who have already
obtained Certificates for the approved training courses for the issuance
of STCW ‘95 Certificates at the time of their application will have to
go to the STCW Division after passing the licensure examination and
apply for the issuance of STCW ‘95 Certificates.

IV. POLICIES

1. These guidelines SHALL APPLY to ALL applicants for marine
engineer officers licensure examinations who have already completed or
have taken the required training courses for the issuance of STCW ‘95
Certificates.

2. Applicant must be medically fit, particularly with good
eyesight and hearing. The medical certificate required under these
guidelines, which shall be valid for at least one (1) month after the
date of the licensure examination, must be issued by a Department of
Health (DOH) accredited medical clinic or hospital conducting physical
and medical examination for seafarers in accordance with the minimum
standards set in the STCW Code.

3. The training courses required under these guidelines must be
taken from the Maritime Training Council (MTC) accredited training
centers and if required, the courses be recognized by the Board of
Marine Engineer Officers.

4. Every Marine Engineer Officer shall be assigned a permanent
unique registration/ Certificate number which shall appear in his
Certificate of Registration, Certificate of Competency and Endorsement
Certificate.

5. These guidelines shall not apply to marine engineer officers with seagoing service on board:

a. warships, naval auxiliaries, or other ships owned or operated
by a State and engaged only in governmental non-commercial service;
b. fishing vessels;
c. pleasure yachts not engaged in commercial trade; or
d. wooden ships of primitive build.

V. DOCUMENTARY REQUIREMENTS:

A. FIRST TIMER:

1. Properly accomplished ACTION SHEET (PRC-MEO FORM No. 3) and
Application for the Issuance of STCW ‘95 Certificates (PRC-STCW Form No.
18).

2. Original and photocopy of CURRENT Certificate of Registration (Board Certificate) and PRC ID if applicable.

3. Original and photocopy of Engine Room Simulator (ERS) and
Certificate/Documentary proof for the appropriate Function/s in the
Management Level Course (MLC).

4. Original and photocopy of TRANSCRIPT OF RECORDS with scanned
picture, degree finished, dates of graduation, Special Order number,
seal of school and remarks “FOR LICENSURE EXAMINATION PURPOSES”
appearing therein.

5. Original and photocopy of NBI Clearance valid until the last day of the scheduled examination.

6. Original and photocopy of Comprehensive Medical Certificate
issued by DOH accredited medical clinics and hospitals valid for at
least one (1) month after the licensure examination.

7. Original and photocopy of Birth Certificate in Security Paper (SECPA) issued by the National Statistics Office (NSO).

8. Original & photocopy of CURRENT Community Tax Certificate/Cedula

9. Original & photocopy Training Record Book (TRB)

10. One (1) year accumulated approved seagoing service using the current certificate/license.

10.1 As Officer In Charge of an Engineering Watch – Must have
completed an approved seagoing service for at least twelve months on
board seagoing ship of 750 Kw propulsion power or more, as part of an
approved education and training program, which includes on board
training in accordance with the requirements and standards of competence
in section A-III/1 of the STCW Code, documented in an approved training
record book.

10.2 As Second Engineer Officer – Must have sea service in the
operational level for at least twenty four (24) months under Regulation
III/2, of the revised STCW Convention, as amended.

10.3 As Chief Engineer Officer – Must have sea service as
Chief Mate for at least twelve (12) months under Regulation III/2 of the
revised STCW Convention, as amended.

To submit the following documentary requirements:

a. Seafarer’s Identification and Record Book (SIRB). Original
and photocopy of pages 1 and 2, and other pages reflecting sea service
rendered with arrival and departure stamped by immigration.

b. Duly notarized Original and photocopy of company
Certification of Sea Service. The Certification shall include the name
and type of vessel, rank or capacity being served, vessel’s propulsion
power in kilowatt (Kw) and inclusive dates of sea service.

c. Duly notarized and properly accomplished original copy of Certificate of Sea Service (PRC-MEO Form No. 5)

d. Original or authenticated copies of POEA Contract for foreign trade, or CREWLIST for domestic trade.

11. National Assessment Center (NAC) Certificate for training courses under Regulations V & VI.

12. Original and photocopy of certificate of trainings under:

12.1 Operational Level, OR
12.2 Management Level

13. Four (4) pieces passport size colored picture:

13.1 white background/proper haircut/no headgear and eyeglasses
13.2 complete name tag (example: DELA CRUZ, JUAN, GARCIA)
13.3 proper uniform and shoulder board

14. Metered Documentary Stamp (for C.A.F.)

15. Mailing Envelope with Metered-Stamp and one (1) long brown envelope

16. Examination Fee

B. REPEATER/CONDITIONED:

1. Properly accomplished ACTION SHEET (PRC-MEO FORM No. 3) with
proof of application for the issuance of STCW ‘95 Certificates.

2. Original and photocopy of CURRENT Certificate of Registration (Board Certificate) and PRC ID Card, if applicable.

3. Original and photocopy of NBI Clearance valid until the last day of the scheduled examination.

4. Original and photocopy of Comprehensive Medical Certificate
issued by DOH accredited medical clinic/hospital valid for at least one
(1) month after the date of the licensure examination.

5. Original and photocopy of CURRENT Community Tax Certificate/Cedula.

6. Four (4) pieces passport size colored picture:

6.1 white background/proper haircut/no headgear and eyeglasses
6.2 complete name tag (example: DELA CRUZ, JUAN, GARCIA)
6.3 proper uniform and shoulder board

7. Metered Documentary Stamp (for C.A.F.)

8. Mailing Envelope with Metered-Stamp and one (1) long brown envelope

9. Examination Fee

VI. PROCEDURE

1. Applicant shall secure from the Information Counter of the
Marine Engineer Officers Division (MEOD) Action Sheet (MEO Form No. 3)
and the Application for the Issuance of STCW ‘95 Certificates [STCW Form
No. 18)], and accomplish the same. Together with documentary
requirements, submits them to the Application Processing Counter for
evaluation.

2. The Application Processor receives the PRC-MEO Form No. 3 and
STCW Form No. 18, and checks the authenticity and completeness of the
required documents.

After checking the authenticity, the Application Processor
stamps original presented on all the photocopies of the original
documents.

NOTE: Documents with questionable or doubtful
authenticity on its face are subjected to further verification. If found
to be fake/fraudulent, the Records Verifier shall accomplish the
Referral Form (MEO Form No. 33) to be signed by the Chief/Asst. Chief of
Division and forwards the same to the Lawyer handling Marine Engineer
Officers administrative cases for appropriate action.

3. The applicant logs his name, rank and status of application whether First Timer, Repeater or Conditioned in a logbook.

4. The Application Processor authorizes the payment of fees, and
instructs the applicant to proceed to the Cashier for payment of the
prescribed fees and issues CAF, NOA and PERRC.

5. After payment, applicant fills up CAF and NOA, then proceed to
the Issuance Counter and submits the same with the OR and PERRC.

6. The Issuing Officer checks the correctness of the accomplished
forms, documentary requirements and Official Receipt. If found to be in
order, the Notice of Admission, OR, CAF’s stub and examination program
are issued to the applicant. If found not to be in order, the
application, together with the documentary requirements, are returned to
the applicant for completion.

7. The applicant returns to PRC two (2) days before the first day
of examination to know the school, building and room assignment, where
he will take the written examination.

8. The Issuing Officer forwards the application to the STCW
Records Verifier. The Records Verifier verifies the authenticity of
the training certificates through Completion Reports submitted by the
accredited MTC training centers.

9. If found to be in order, the STCW Records Verifier forwards
processed application to the Qualified Assessor/Member of the Board for
assessment and approval.

10. The STCW Records Verifier forwards the approved application to the Application Section Head of the MEOD.

11. The Application Section Head prepares and submits a status
report on the number of applications received to the Chief of the
Examination Division.

12. Successful examinees in the Marine Engineer Officers licensure
examinations shall be required to pay for the registration fees, the PRC
ID Card and for the issuance of STCW ‘95 Certificates.

VII. EFFECTIVITY

This Memorandum Circular supersedes any previous issuance to the contrary, and shall take effect immediately.

Adopted: 18 June 2008

(SGD.) LEONOR TRIPON-ROSERO
Secretary