PRESCRIBING RULES AND REGULATIONS AND NEW RATES OF ALLOWANCES FOR OFFICIAL LOCAL AND FOREIGN TRAVELS OF GOVERNMENT PERSONNEL

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WHEREAS, the existing rules and regulations and authorized rates of
allowances for official local and foreign travels of government personnel
become unrealistic and no longer responsive to their reasonable needs;

WHEREAS, present circumstances warrant a review of the existing rules and
regulations and rates of travel allowances governing official travel here and
abroad of government personnel;

WHEREAS, to provide government personnel on official travel here and abroad
with fairly reasonable means within the financial capability of the government
to enable them to travel in a manner befitting their representative capacity,
it is necessary to further modify and adjust existing rules and regulations and
authorized allowances thereon;

WHEREAS, pursuant to Section 79 of Presidential Decree No. 1177, dated July
30, 1977, and Section 72, Chapter 7, Book VI of Executive Order No. 292,
otherwise known as the Administrative Code of 1987, the rates of travel
allowances may be changed from time to time as may be determined by the
President upon recommendation of the Travel Rates Committee therein created
consisting of the Secretary of Budget and Management as Chairman, Commission on
Audit, or their representatives, as members;

WHEREAS, the Travel Rates Committee in accordance with its mandate has
submitted to the President recommendations to modify and adjust existing rules
and regulations and authorized allowances for local and foreign travels.

NOW, THEREFORE, I, FIDEL V.
RAMOS, President of the Republic of the
Philippines, by virtue of the powers vested in me by law, do hereby order:

SECTION 1. COVERAGE. —
This Executive Order shall govern official local and foreign travels of
government personnel, both national and local, including personnel of
government-owned and/or controlled corporations and government financial institutions.

SECTION 2. NATURE OF TRAVEL.
— Travels and assignments under this Executive Order shall cover only those
which are urgent and extremely necessary, will involve the minimum expenditure
and are beneficial to the agency concerned and/or the country.

SECTION 3. category of travel
and the governing rules and regulations. — Official Local Travel shall be
governed by TITLE I, Official Travel Abroad by TITLE II, and the Miscellaneous
Provisions in TITLE III.

TITLE I: OFFICIAL
TRAVEL OF GOVERNMENT PERSONNEL

SECTION 4. Definition of Terms.
— For purposes of this Executive Order, the following terms shall be construed
to mean:

a) Permanent Official Station
the office or regular place of work of the officer or employee concerned.

b) Travel Allowance — the authorized
amount which shall cover the daily subsistence and incidental travel expenses
while on official travel.

c) Hotel Room/Lodging Rate —
The daily hotel room rate including prescribed taxes and service charges.

SECTION 5. APPROVAL OF TRAVEL.
— Official local travel for (7) calendar days and below shall be approved by
the head of office/bureau or their equivalent. Travel that will last for more
than seven (7) calendar days but not more than one (1) calendar month shall be
approved by the Department Secretary or his equivalent. Travel that will last
for more than one (1) calendar month shall be approved by the President of the
Philippines or official duly authorized by him.

For purposes of this Order,
approval of travel of officials and employees of government-owned and/or
controlled corporations and financial institutions that will last for not more
than one (1) calendar month shall be subject to the policies, rules and
regulations that will be adopted by their respective governing Boards, and by
the Secretary of the Interior and Local Government in the case of officials and
employees of local government units.

SECTION 6. ALLOWABLE TRAVEL
EXPENSES. — The travel expenses of government personnel regardless of rank
and position shall be in the amount of Three Hundred Pesos (P300.00) per day
divided into two (2) components: a) Travel Allowance of Two Hundred Pesos
(P200.00) which will cover the cost of meal, inland transportation and other
incidental expenses; and b) Hotel Room/Lodging Rate at One Hundred Pesos (P100.00).

Claims for reimbursement of
actual travel expenses in excess of Three Hundred Pesos (P300.00) above
prescribed for travel allowance and hotel room/lodging rate may be allowed upon
certification by the head of agency concerned as absolutely necessary in the
performance of an assignment and presentation of bills and receipts; Provided,
That, for this purpose, certification or affidavit of loss shall not be
considered as appropriate replacement for the required hotel room/lodging bills
and receipts.

Full travel expenses shall be
allowed only in cases of absence from the permanent official station for one
(1) full day. In cases where such absence is for less than a full day the
travel allowance shall be divided as follows:

a) When leaving the permanent official
station before 12:00 noon shall be allowed the full amount of the travel
expenses.

b) When leaving the permanent
official station after 12:00 noon shall be allowed only one-half (1/2) of the
amount of the travel allowance, and full amount for Hotel Room Lodging Rate.

c) When returning to the
permanent official station before 12:00 noon shall be allowed one-half (1/2) of
the amount of the travel allowance only.

d) When returning to the
permanent official station after 12:00 noon shall be allowed the full amount of
the travel allowance only.

No portion of the actual cost of
travel expenses allowed to Department Secretaries, Undersecretaries, Assistant
Secretaries, and their equivalent, and other government officials shall cover
the expenses of any of the staff accompanying said officials in the travel,
otherwise, such staff shall not be allowed any of the allowances herein
authorized.

The Department/Agency Head
concerned or his equivalent shall determine the mode and class of
transportation and the kind of hotel/lodging/pension houses to be taken which
in all cases shall be the most advantageous to the government from the
standpoint of economy and efficiency. Only the ordinary public conveyance or
customary modes of transportation shall be used, except in meritorious cases
and justified by prevailing circumstances.

Officials and employees whose
permanent official station is within the Metropolitan Manila Area shall not be
allowed the travel expenses herein authorized for their travel/assignment to
places within the Metropolitan Manila Area. The same restriction shall also
apply to those in cities and municipalities outside the Metropolitan Manila
Area when assigned to places within the city or municipality wherein their
permanent official station is located.

Claims for payment of travel
expenses for official travel/assignment to places within the fifty (50)
kilometers radius from the last city or municipality covered by the
Metropolitan Manila Area in the case of those whose permanent official station
is in the Metropolitan Manila area, or the city or municipality wherein their
permanent official station is located in the case of those outside the
Metropolitan Manila Area, shall be allowed only upon presentation of proof duly
supported by bills or invoices with official receipts of expenses incurred,
that they stayed in the place of their assignment for the whole duration of
their official travel. If they commute daily from the place of their assignment
to the place of their residence or permanent official station, they shall be
allowed only the reimbursement of actual fare at the prevailing rates of the
authorized mode of transportation from the permanent official station to the
destination or place of work and back, and a reasonable cost of actual meal allowance,
but in no case shall exceed the Two Hundred Pesos (P200.00) travel allowance
herein authorized.

TITLE II:
OFFICIAL TRAVEL ABROAD OF GOVERNMENT PERSONNEL

SECTION 7. NATURE OF TRAVEL.
— Travels and assignments under this Executive Order shall cover only those
which are urgent and extremely necessary, will involve the minimum expenditure
and are expected to bring immediate benefit to the country, and shall refer
only to those under the category of conferences, special missions, and other
non-study trips such as those undertaken for the following purposes:

a) To attend conferences or
seminars sponsored by foreign governments or international government
organizations to which the Philippine Government is committed or invited to
send representatives or participants;

b) To attend conferences or
seminars sponsored by private organizations, whether international or not,
invitations to which have been sent through their respective governments to the
Philippine Government;

c) To conduct examinations or
investigations of Philippine Government agencies or affairs;

d) To undertake any other
official mission which cannot be assigned to any other Philippine government
official or officials already abroad;

e) To participate in short
courses in certain areas of specialization arranged directly by government
agencies with foreign institutions of learning; 

f) To attend training seminars
as component of contracts of foreign suppliers, with or without government
funding; and

g) To attend training courses
funded from loans secured from foreign sources.

SECTION 8. APPROVAL OF THE
PRESIDENT. All official travels abroad of Department Secretaries,
Undersecretaries, Assistant Secretaries, heads, senior assistant heads and
assistant heads of government-owned and/or controlled corporations and
financial institutions, and heads of local government units like Provincial
Governors and Mayors of highly urbanized cities or independent component
cities, and other officials of equivalent rank whose nature of travel falls
under the categories prescribed in this Order shall be subject to the prior
approval of the President of the Philippines. All other positions concerned
shall be with prior approval of their respective Department Secretaries and
their equivalent; Provided, That, travel that will last for more than
one (1) calendar month shall also be subject to the approval of the President
of the Philippines.

For this purpose, official
foreign travel that will last for one (1) calendar month and below of other
officials and employees of government-owned and/or controlled corporations and
financial institutions shall be approved by the Department Secretaries or their
equivalent to which such government owned/controlled corporations and financial
institutions are attached, and by the Secretary of the Interior and Local
Government in the case of other officials and employees of local government
units.

Prior clearance from the Office
of the President shall also be required for foreign trips of delegations or
groups of two or more persons regardless of the rank of participants.

SECTION 9. PRE-DEPARTURE
EXPENSES. — Officials and employees authorized to travel abroad shall be
entitled to One Thousand Five Hundred Pesos (P1,500.00) commutable
pre-departure allowance to cover  miscellaneous/incidental expenses, such
as taxi fare, passport photographs, immunization, visa fees, tips, porterage,
and airport terminal fees.

SECTION 10. TRANSPORTATION.
— In case officials and employees authorized to travel abroad are not provided
with transportation by the host country or sponsoring organization or agency,
they shall be allowed official transportation which shall be of the economy
class unless otherwise specified in the travel authority and approved by the
President.

SECTION 11. CLOTHING
ALLOWANCES. — Officials and employees authorized to travel shall be granted
clothing allowance equivalent to Four Hundred United States Dollars (US$400.00)

Clothing allowance shall not be
granted oftener than once in every twenty-four (24) months and a certification
shall be submitted to the effect if no clothing allowance had been received
during the next preceding twenty-four (24) months.

SECTION 12. TRAVEL ALLOWANCE
AND HOTEL ROOM RATE/PER DIEM. — Officials and employees who travel abroad
shall be granted travel allowance of One Hundred United States Dollars
(US$100.00) and hotel room/lodging rate of Two Hundred United States
Dollars (US$200.00) per day.

Claims for lodging or hotel
accommodation shall be allowed only when duly supported by appropriate hotel
room bills with official receipts; Provided, That, for the purpose, no
certification or affidavit of loss shall be considered or accepted.

Subject to approval of the
President, actual travel expenses in excess of the Three Hundred United States
Dollars (US$300.00) above-prescribed for travel allowance and hotel
room/lodging rate, may be allowed upon certification by the head of agency
concerned as absolutely necessary in the performance of an assignment and
presentation of hotel room bill with official receipts.

The above travel allowance is
intended to cover subsistence, local transportation and other incidental
expenses, and shall not be divided into units; Provided, That, full
travel allowance shall be allowed only in accordance with the provisions of the
third paragraph of Section 6 hereof.

For purposes of this Order and
of the provisions of Section 75 of R.A. No. 7157, otherwise known as the
Foreign Service Act of 1991, the travel allowance and hotel room rate herein
provided shall also be known as per diems insofar as the Department of Foreign
Affairs is concerned. As such, it shall consist of four (4) units: breakfast,
lunch, dinner and lodging. The Secretary of Foreign Affairs is duly authorized
to prescribe additional guidelines thereon, particularly in the proper allocation
of amounts per unit thereof.

The travel allowance herein
provided for shall be granted only for the duration of the official trip,
including actual travel time, which shall be computed according to the most
direct air route, unless otherwise specified in the authority for the trip. Any
additional time extension caused by taking a diverse route shall not be on
government time and expense.

SECTION 13. REPRESENTATION
EXPENSES. — Philippine delegations to international conferences,
conventions or special missions, as well as individuals travelling on official
business may, upon prior approval of the President, be allowed non-commutable
representation expenses not exceeding One Thousand United States Dollars
(US$1,000.00), duly supported by bills or receipts, as shall be absolutely
necessary to enable them to uphold the prestige of the Republic of the
Philippines, to represent the country with dignity and distinction, and to
carry out their functions and objectives more effectively.

Representation expenses may be
incurred for necessary entertainment, contributions, flowers, wreaths, and the
like, when justified by circumstances and in conformity with the generally
accepted customs, usages, and practices.

SECTION 14. APPLICABILITY TO
PERSONNEL STATIONED ABROAD. — Officials and employees already posted abroad
may avail themselves of the allowances prescribed under this Order when they
travel officially outside of their post of assignment, or to countries to which
they are duly accredited on a non-resident basis, or to countries over which
the post has concurrent jurisdiction; Provided, That (1) unless
indicated otherwise, funds therefor are chargeable to the post allotment and no
supplemental budget is requested for the purpose; (2) prior authority is
secured from their respective Department Secretaries and those Officials of
equivalent rank; (3) the travel necessitates an overnight stay by reason of
distance and/or the non-availability of return transportation; and (4)
travel within the one hundred (100) mile radius from the city or municipality
wherein the official station of such official or employee is located shall not
be allowed any of the allowances herein authorized.

Officials and employees who are
either assigned from their Home Office to a post abroad or cross-posted from
one post to another shall be entitled to the lodging portion of the allowances
herein granted during the month said personnel arrived at the post; Provided,
That the claim which shall be supported by appropriate bills with receipts does
not commence until their actual arrival at the post; Provided, Further,
That pursuant to Section 65 of R.A. No. 7157, they shall not collect living
quarters allowance until the first day of the month following their arrival at
the post of assignment; Provided, Finally, That, the lodging portion
of the allowance shall be granted on the basis of the classification of the
post as stated under E.O. No. 101, series of 1993, with Two Hundred United
States Dollars (US$200.00) per day as the ceiling thereof.

SECTION 15. PAYMENT OF
ALLOWANCE DIFFERENTIAL. — Where the official or employee travelling abroad
is provided by the host government or institution with per diem, or allowance
lower than that prescribe in this Order, he shall be entitled to the difference
only.

TITLE III:
MISCELLANEOUS PROVISIONS

SECTION 16. RENDITION OF
ACCOUNT ON CASH ADVANCES. — Within sixty (60) days after his return to the
Philippines, in the case of official travel abroad, or within (30) days of
his return to his permanent official station in the case of official local
travel, every official or employee shall render an account of the cash
advance received by him in accordance with existing applicable rules and
regulations and/or such rules and regulations as may be promulgated by the
Commission on Audit for the purpose. Payment of the salary of any official or
employee who fails to comply with the provisions of this Section shall be
suspended until he complies therewith.

SECTION 17. AUTOMATIC
ADJUSTMENT. — If in a span of at least five (5) years the inadequacy of the
adjusted rates of allowances is again felt, upward adjustment may be
automatically made using the factors and computation used by the Travel Rates
Committee, particularly Attachments A and B, which are made integral parts
hereof.

SECTION 18. SUBMISSION OF
REPORT. — Every official or employee assigned or authorized to travel under
this Order shall, within one (1) month after his return to official station,
submit a report with his recommendations, if any, on the conference or seminar
attended, examination or investigation conducted, or mission undertaken, to the
head of his office. In case of participation in an international conference or
convention abroad in which the Philippines is represented by a delegation, a
report of the delegation shall be submitted to the President of the Philippines
through the Secretary of Foreign Affairs not latter than one (1) month after
the closing of the conference or convention. Any member of the delegation may
also submit a supplementary report.

Violation of the provisions of
this Section shall subject the official or employee concerned to disciplinary
action.

SECTION 19. INSURANCE. —
Any official or employee on travel pursuant to this Order shall be allowed
reimbursement of premium for accident insurance coverage, not exceeding Two
Hundred Thousand Pesos (P200,000.00) for the duration of his official travel.
Under no circumstances, however, shall premiums on insurance of personal or
household effects belonging to any official or employee on official travel be
charged to government funds.

SECTION 20. CHARGEABILITY OF
EXPENSES. — The expenses authorized under this Order shall, unless
otherwise specified, be chargeable against the appropriations of the office to
which the official or employee concerned belongs.

SECTION 21. SAVING CLAUSE.
— Cases not covered by this Order shall be referred to the Office of the
President for final resolution.

SECTION 22. FUNDING SOURCE.
— In the case of regular government offices/agencies, the funds shall be as
provided for each of the departments/agencies/offices for the item on
Travelling Expense in the annual General Appropriation Act. For
government-owned and/or controlled corporations and financial institutions and
local government units, funding for the purpose shall be sourced solely from
their respective corporate and local funds.

SECTION 23. REPEALING CLAUSE.
— The pertinent provisions of Executive Order No. 53, dated October 29, 1986,
Executive Order No. 151, dated March 19, 1987, as implemented by National
Budget Circular No. 391, dated October 6, 1987, and National Budget Circular
No. 391-A, dated June 29, 1989, Executive Order No. 401, dated April 26, 1990,
and administrative authorizations not consistent with this Order are hereby
modified or repealed accordingly.

SECTION 24. EFFECTIVITY.
— This Executive Order shall take effect immediately.

DONE in the City of Manila, this
29^th day of May, in the year of Our Lord, Nineteen Hundred and
Ninety-Five.

(Sgd.) FIDEL V.
RAMOS
President of the Philippines

By the President:

(Sgd.) RUBEN D. TORRES
Acting Executive Secretary

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