RECORDS SERVICES FOR GOVERNMENT AGENCIES

It has been the policy of the Commission to provide the public
timely access to new and historical filings consisting of company
registrations, licenses and reports received by the SEC through its
Records Division. These filings are contained on paper, microfilm,
computer programs and/or compact discs.

To help defray administrative and other costs, the Commission
charges the following fees: Records Service Fee, Authentication (CTC)
fee, Photocopying, Copying and Printing fee, and Certification fee, the
rates of which are set and published by this Commission in a Records
Service Fee bulletin. However, government researchers, excluding those from government owned and controlled corporations,
shall be exempted from the Records Service fee, Authentication (CTC)
fee and Certification fee provided they able to present official
endorsement from their agency. The endorsing official must not be lower
than a Division Chief.

Because of the limited budget of the SEC, government entities shall
be required to bear the costs for copying and printing except in the
following cases:

–        Subpoenas issued by the courts;
–        Cases where the requesting government office is outside of
Metro Manila and the request is limited to the company profile of not
more than two (2) entities;
–        Cases where the requesting government agency provides the
supplies, materials and manpower for the reproduction/printing of
documents for as long as those documents will not be certified as true
copies or used in court proceedings; or
–        Very urgent investigations as may be determined by the Commission.

To avoid competition with the general public, government researchers
shall be served at the Primary Staff Research Unit room situated at the
Basement, SEC Building on a first come-first served. However, requests
involving more than five (5) corporations, or computer-based information
(data and statistics) shall be on schedule basis.

This is for the guidance of all concerned and shall take effect immediately.

Adopted: 5 June 2000

(SGD.) LILIA R. BAUTISTA
Chairperson