RULES AND REGULATIONS ON THE ORGANIZATION, OPERATION, AND ADMINISTRATION OF THE NATIONAL DEFENSE COLLEGE OF THE PHILIPPINES (NDCP)

SECTION I
General

1.         Purpose — This Circular provides rules
and regulations pertinent to the organization, operation and
administration of the National Defense College of the Philippines
(NDCP).

2.         References —

a.      Chapter 10, Subtitle II, Title VIII, Book IV, Executive Order No. 292 Administrative Code of 1987);

b.      Presidential Decree No. 190 dated May 11, 1973, as amended by Presidential Decree No. 451 dated May 13, 1974; and

c.       Office the President’s Memorandum Circular No. 1161 dated September 12, 1979.

SECTION II
Objective, Functions and Organization of the College

3.         Objective — The objective of the
College is to prepare and develop the skills and competence of potential
national defense leaders, civilian officials of the different agencies
and instrumentalities of the Government, and selected executives from
the private sector in the formulation and implementation of national
security policies, and for higher responsibilities and to conduct
strategic and international studies as basis for national policies.

4.         Functions — In order to achieve the above objective, the College shall:

a.         Undertake an academic program consisting of a
graduate-level course of study and such other special courses designed
to provide the participants with the broader perspective necessary for
the formulation, development and implementation of national security
policies and attainment of national objective;

b.         Undertake a research and studies program that will
enhance the quality and effectiveness of national security formulation
and management;

c.         Undertake an extension program consisting of short
courses, seminar-workshop, policy conferences, and public fora on
national security issues to supplement the academic, and research and
studies program of the College; and

d.         Perform such other functions that the President of
the Philippines and the Secretary of National Defense may direct.

5.         Direction, Supervision, and Control —
The National Defense College of the Philippines, hereafter referred to
as the College, shall be under the direction, supervision, and control
of the Secretary of National Defense.

6.         Organization —

a.      The College shall be headed by a President who shall
administer the affairs of the College with the assistance of an
Executive Vice-President, a Vice-President for Academic Affairs, a
Vice-President for Administrative Affairs, and a Vice-President for
Research and Special Studies. The Executive Vice-President shall act for
the President of the College, hereafter referred to as President, in
his absence and shall perform such other functions as may be assigned to
him by the President. The Vice-President for Academic Affairs shall be
responsible for the development, implementation, supervision, and
evaluation of academic programs; the Vice-President for Administrative
Affairs, for the overall administrative support to all the activities of
the College; and, the Vice-President for Research and Special Studies,
on the conduct of research work and special studies.

b.      Academic Board — The College shall have an Academic Board to assist the President discharge the following functions:

1.         Supervise the academic affairs of the College;

2.         Recommend academic consultants, professors,
lecturers, instructors, research assistants, thesis advisers, members of
oral examination panels, and other resource persons of the College;

3.         Recommend and carry out programs and courses of
studies to be conducted by the College to accomplish its objectives;

4.         Recommend policies relative to academic matters;

5.         Recommend to the President the conferment of the
degree of Master in National Security Administration (MNSA) and other
degrees to participants who have satisfactorily complied with the
requirements of such courses; and

6.         Perform such other duties and functions as the President may direct.

The Board shall be composed of the Vice-President for Academic
Affairs as Chairman, and the Heads of the various academic disciplines
as members, who shall be designated by the President subject to the
approval of the Secretary of National Defense.

c.       Detailed Organization — The detailed organization of
the College shall be determined by the President subject to the approval
of the Secretary of National Defense.

7.         Qualifications —

a.      Both the President and the Executive Vice-President must
be holders of Master in National Security Administration (MNSA) degree
and preferably, a relevant masteral degree.

b.      The Vice-President for Academic Affairs and the
Vice-President for Research and Studies must be holders of the MNSA
degree and, preferably, a doctoral degree in an area relevant to the
academic and research and studies program of the College.

c.       The Heads of the various academic departments must be holders of a relevant masteral or doctoral degree.

SECTION III
College Operations

A.        The Academic Program

8.         Power to Confer a Master’s Degree —
The College is empowered to confer the degree of Master in National
Security Administration (MNSA) upon all those who shall satisfactorily
complete the prescribed requirements of this course. The MNSA is the
primary component of the Academic Program of the College and shall be
otherwise known as the Regular Course of the College.

9.         Admission —

a.      Responsibility for Admission — The
College shall have a Board of Admission responsible for the screening
and selection of the best qualified for the MNSA and other courses under
the Academic Program in accordance with existing laws and regulations.
It shall be composed of five (5) members to be chosen by the President,
three (3) of whom shall be outstanding MNSA graduates, each representing
the military, the civilian government, and the private sector.

b.      Admission Requirements — To be qualified for admission to the MNSA program, the following requirements must be met:

1.         For Military Personnel

a.         Must be at least a Lieutenant Colonel or Commander, Philippine Navy (PN) in rank;

b.         Must be a General Staff Course (GSC) eligible or
must have been assigned to a position of high responsibility, the
exercise of which would enable him to acquire expertise otherwise gained
through actual formal GSC schooling;

c.         Must be a bachelor’s degree holder; and,

d.         Must not be more than fifty-one (51) years of age
upon admission with at least three (3) years of service remaining prior
to compulsory retirement prior to compulsory retirement to be reckoned
from the date of graduation.

2.         For Civilian Government Personnel

a.         Must be holding at least a position of Division
Chief of a Department or its equivalent in other offices and agencies of
the government;

b.         Must have had at least ten (10) years of government service;

c.         Must be a holder of a bachelor’s degree;

d.         Must not be less than thirty-five (35) years nor more than fifty-five (55) years of age upon admission.

3.         For Candidates from the Private Sector

a.         Must not be less than thirty-five (35) years nor more than fifty-five (55) years of age upon admission;

b.         Must be a holder of a bachelor’s degree; and,

c.         Must be any of the following:

i.          Holder of a key position within the policy and
decision-making level in a vital industry, business or national
organization and recommended by the head of the organization and/or
professional association; or,

ii.          An executive of a national organization
dedicated to social, economic, or cultural activities of such importance
as to be considered in national policy formulation; or

iii.         An executive of an outstanding educational institution of higher learning.

c.       Waiver of Admission Requirements — Upon
recommendation of the President, the Secretary of National Defense may
issue waivers of admission requirements on case to case basis.

10.       Standing List of NDCP Candidates —
Pursuant to Section 6 of Presidential Decree No. 452, the heads of
various departments, officers, agencies and instrumentalities of the
National Government and the Armed Forces of the Philippines shall submit
to the Department of National Defense a list of ranking officials and
officers who qualify under Paragraph 9 of this Circular, who are holding
or are earmarked for positions of higher responsibility and/or involved
in the formulation and implementation of national security policy. The
names of these officials and officers shall compose the Standing List of
NDCP Candidates, hereafter called the List, which shall annually be
kept up-to-date and published by the College in consultation with the
departments, offices, agencies and instrumentalities concerned. The
President shall recommend to the Secretary of National Defense, the
candidates to be chosen from the List for admission in the course.

11.       Quota Spaces — The President shall recommend to the Secretary of National Defense, quota allocations for each course.

12.       Publication of Student Spaces for Selected Executives from the Private Sector —
The President shall circularize student quota spaces for selected
executives from the private sector not later than ninety (90) days prior
to the opening of each class in the College to:

a.      Chambers of commerce, industry, agriculture and similar organizations of national scope; and

b.      National civic and professional organizations.

13.       Allowances of Participants of the MNSA Course
— Pursuant to the Office of the President’s Memorandum Circular No.
1161 dated September 12, 1979, participants are entitled to collect from
their respective agencies the amount of five thousand pesos (P5,000.00)
to cover the cost of research work, thesis writing and other incidental
expenses. They are also entitled to collect per diems which shall be
beyond ninety (90) days but not to exceed the duration of the course in
accordance with existing auditing rules: provided, that the granting of
per diems shall not apply to participants whose offices are located
within Metro Manila.

Also, participants shall be entitled, to receive a clothing allowance of six hundred pesos P600.00.

14.       Privileges of Graduates of the MNSA Course

a.      Authority to Use the Abbreviation “MNSA” —
Authority to use the abbreviation “MNSA” after their names shall be
given to graduates who will be conferred the degree of Master of
National Security Administration.

b.      Authority to Wear Badge and Pin — Graduates of the MNSA course shall be given the authority to wear the NDCP badge and pin.

c.       Preferential Considerations — Graduates of the
MNSA course will receive, for purposes of promotion to key and sensitive
positions in the military and civilian offices, preferential
consideration and/or credit points in the grade of class of their
respective positions.

Graduates of the MNSA course from the military sector and
Philippine National Police shall be given preference in the assignment
to positions of higher responsibility.

d.      Commissioned Rank of Civilian Graduates

1.       Subject to pertinent AFP rules and regulations and
approval by the President of the Philippines, a civilian graduate of the
MNSA course —

a.            Who already holds a commission in the Reserve
Force shall have his rank readjusted to Lieutenant Colonel/Commander
(PN); or

b.            Who does not hold a commission in the Reserve
Force shall be appointed/commissioned in the initial grade of Lieutenant
Colonel/Commander (PN).

2.       The Chief of Staff, AFP shall extend the
support/assistance needed to ensure that the reserve
commission/readjustment of reserve rank of the civilian graduates of the
MNSA course shall be approved on time and ready to be presented to them
on the day of their graduation.

15.           Placement Committee — A Committee to be
composed of members to be designated by the Secretary of National
Defense shall be created for the purpose of formulating a plan for the
appropriate placement and utilization of MNSA holders in order than the
competence and expertise of such holders may be taken advantage of by
the Department of National Defense, in particular, and the government
and participating private agencies, in general, subject to the approval
of the Secretary of National Defense in the proper implementation of the
incentives to MNSA holders provided in this Circular.

16.           Special Courses — The President may prescribe
such other special courses of study under its Academic Program within
the context of the general objectives of the College, subject to the
approval of the Secretary of National Defense.

17.           Standards — The MNSA and the special courses
shall be conducted according to the standards of comparable outstanding
educational institutions in the Philippines and abroad.

B.        The Research and Studies Program

18.           Research and Studies Program — Subject to the
approval of the Secretary of National Defense, the Presidzent shall
prepare the annual Research and Studies Program. The program aims to
enhance the quality and effectiveness of national security formulation
and management.

C.        The Extension Program

19.           Extension Program — Subject to the approval
of the Secretary of National Defense, the President shall prepare the
annual Extension Program for each fiscal year, consisting of short
courses, seminar-workshops, policy conferences, and public fora on
national security issues. The program aims to supplement the Academic,
and Research and Studies Programs.

SECTION IV
Administrative Policies

20.           Detail of Personnel — The President shall
recommend to the Secretary of National Defense the detail to the College
of commissioned officers, officials and employees from the various
departments, offices, agencies and instrumentalities of the government;
Provided, that commissioned officers shall be detailed with the College
primarily to perform instructor’s duty.

21.           Sources of Faculty and Other Academic Personnel
— The faculty, staff, lecturers, academic consultants, thesis advisers
and members of oral examination panels shall be outstanding
professionals in their respective fields of specialization and who may
be drawn from the:

a.    Military and civilian branches of the government;
b.    Government and private educational institutions; and,
c.    Industrial, commercial, and professional establishments.

22.           Funding — The funding of the College shall be carried in its annual budget under the Department of National Defense.

23.       Entitlement to Honoraria and Fees —

a.      The President may hire qualified individuals as heads of
the different academic departments and research assistants on full time
basis for a term of one (1) year, renewable annually subject to the
approval of the Secretary of National Defense and who shall receive
appropriate salaries and allowances in accordance with the national
compensation plan issued by the Department of Budget and Management.

b.      The President is authorized to appoint the members of
the Academic Staff who shall receive honoraria hereunder indicated:

1.         Consultants/Lecturers (Experts whose services may be availed of from time to time)	P100 to 250 per hour
2.         Thesis Advisers (Those who will advise and guide the participants toward the satisfactory completion of their thesis)	P1,000 per thesis
3.         Members of the Thesis Oral Examination Panel	P100 to 250 per hour

Qualified civilian officials detailed with the College when called
upon to deliver lectures, serve as members of the resource panels or
correct examination papers, reports and others, shall be paid for such
additional services at the same rate as that paid other lecturers or
resource persons provided, that, the maximum payment for such services
shall not exceed that which corresponds to a total of sixteen (16) hours
a month; provided, further, that civilian officials whose jobs and/or
positions in the College include instructor duty as part of their normal
functions and all military personnel detailed with the College are not
entitled to such payment when called upon to render the said additional
services.

24.       College Incentive Allowance for Commissioned Officers Detailed with the College
— AFP officers detailed with the College as members of the faculty and
staff are entitled to a monthly college incentive allowance equivalent
to twenty-five (25) percent of their base pay; provided, that they
satisfy the aggregate minimum monthly instructional load or forty eight
(48) hours, to be computed as follows: one (1) hour of actual classroom
instruction is equivalent to one instructional hour, and one and half (1
1/2) hours of research work or two and a half (2 1/2) hours of training
management activities shall be considered as one instructional hour;
provided, further, that subject officers shall be entitled to a monthly
allowance at ten (10) percent of their base pay if the above mentioned
minimum monthly instructional load is not satisfied. The training
management activities include supervision of classroom or field
activities by instructors and module/course directors but does not
include staff, guard or administrative duties at NDCP.

25.       Constitutional Prohibition — Nothing in this
Circular shall be construed as authorizing the appointment/designation
of a military person in the active military service to a civilian
position in the NDCP, it being that such an appointment/designation is
prohibited by the Constitution.

SECTION V
Rescission and Effectivity

26.       Rescision — The Ministry Circular No. 07 dated
August 22, 1979, as amended, and all other publications contrary to the
provisions of this Circular are hereby rescinded.

27.       Effectivity — This Circular shall take effect immediately.

09 May 2000

(SGD.) FIDEL V. RAMOS
Secretary