IMPLEMENTING GUIDELINES IN THE ACCOUNTING OF THE QUEDAN-PERMIT FORMS AND SHREDDING/BURNING OF UNUSED QUEDAN-PERMIT FORMS

Since the policy of the Sugar Regulatory Administration (SRA) is not
to revalidate all unused sugar quedan-permit forms, the following
guidelines are hereby promulgated regarding the accounting of the
quedan-permit forms and the shredding/burning of unused quedan-permit
forms, to wit:

I.          Accounting of the Quedan-Permit Forms

All quedan-permit forms received by the mill/refinery from the
official printer of said forms should be accounted for as follows i)
quedans issued (by the mill/refinery and attested by the SRA) to sugar
producers/traders, ii) quedans invalidated/cancelled/spoiled, iii)
quedans unused (blank forms) and iv) missing/unused quedan-permit forms.

The aforesaid accounting of quedan forms and its corresponding
report should be done by the SRA SPRO assigned in the mill/refinery.

II.         Shredding/Burning of Unused Quedan-Permit Forms

All unused quedan-permit forms shall be destroyed by
shredding/burning in the presence of SRA Sugar Production Regulation
Office (SPRO).

III.        Preparation and Submission of Reports

1.    Accounting of Quedans

Below is the prescribed format of the accounting report:

CROP Year

SUGAR CLASS

QUEDAN- PERMITS ISSUED

NO. OF PCS.

INVALIDATED/ CANCELLED/ DESTROYED QUEDANS

NO. OF PCS.

UNUSED QUEDAN FORMS

NO. OF PCS.

MISSING UNUSED QUEDAN FORMS

NO. OF PCS.

TOTAL NO. OF PCS. OF QUEDAN- PERMITS RECEIVED FROM PRINTER

“A” “B”

FROM

TO

FROM

TO

FROM

TO

FROM

TO

2.  Report of the Shredding/Burning of Unused Quedan Forms

Below is the prescribed format of the shredding/burning report:

CROP YEAR	CLASS OF QUEDANS	SERIAL NUMBERS
		FROM	TO

The abovementioned reports shall be submitted within 30 calendar
days from date of end of milling to the Sugar Transactions Department,
Production Control and Regulation Office, Sugar Regulatory
Administration, Diliman, Quezon City, and shall serve as a requirement
for the issuance of SRA Clearance for the release of the pre-printed
quedan-permit forms every crop year.

Sugar mills that had stopped milling prior to the issuance of this
Circular Letter shall submit the report not later than 30 days from the
date hereof (September 23, 2000).

Provisions of Circular Letters, Memoranda and/or other rules and
regulations contrary to or inconsistent with this Circular Letter are
hereby amended, modified or revoked.

This Circular Letter shall take effect immediately until revoked.

Adopted: 23 August 2000

(SGD.) NICOLAS A. ALONSO
Administrator