OCA CIRCULAR NO. 23-2009, March 03, 2009

Pursuant to the Resolutions dated January 31, 2006 and March 11,
2008, the Court En Banc NOTED and GRANTED the Audit Observation
Memorandum of the Supreme Court Resident Auditor and DIRECTED the
remittance of interests earned from the Fiduciary Fund and
forfeited/confiscated bonds to the Bureau of Treasury in accordance with
the General Provisions of the General Appropriations Act.

In order to implement the abovementioned Resolutions 01 the Court,
the following guidelines shall be observed beginning January 2009:

1. Interests from the Fiduciary Fund account of ail courts, as
   well as forfeited/confiscated bonds, shall be deposited to the account
   of the Bureau of Treasury;

2. At the end of each quarter, Clerks of Court shall: (a)
   “withdraw the interests and forfeited amounts; (b) issue an Official
   Receipt therefore; and (c) remit the same to the account of the Bureau
   of Treasury;

3. The collections shall be deposited to the Land Bank :of the
   Philippines under the account of the Bureau of Treasury. Hereto attached
   (Annex “A”) is the list of Clearing Account Numbers to be used in
   depositing the collections in the Land Bank, of the Philippines together
   with the prescribed form hereto attached as Annex “B”. Also attached as
   “Annex C” is the list of Area Codes provided for by the Bureau of
   Treasury to be indicated in the prescribed form;

4. All existing time deposit and high-yielding savings accounts of
   the court for the fiduciary fund shall immediately be closed and only
   one savings account shall be maintained;

5. Clerks of Court are required to maintain a separate official
   cash book for the General Fund to record transactions with the Bureau of
   Treasury, as well as a separate set of Official Receipts for the
   purpose;

6. Clerks of Court arc required to submit a quarterly financial
   report on the collections of and deposits to the General Fund (see
   attached form, Annex “D”) duly subscribed and sworn to by the
   Presiding/Executive Judge, attaching therewith a duplicate copy of the
   Official Receipts and a copy of the. machine validated deposit slip to
   the Accounting Division, Financial Management Office, OCA, on or before
   the 10th day of the month following the close of the quarter. Same
   report is required to be submitted to the National Office, Bureau of
   Treasury, Intramuros, Manila, attaching therewith the Certified True
   Copies of the Official Receipts and deposit slips;

7. In case, of confiscated/forfeited bonds deposited in the local
   treasurer’s office, a court order shall be issued for the withdrawal of
   the amount. The Clerk of Court shall subsequently withdraw the amount,
   issue an Official Receipt for the General Fund and deposit the same to
   the account of the Bureau of Treasury; and

8. In localities where there are no LBP Branch, remittances to the
   Bureau of Treasury shall be through Postal Money Order (PMO) payable to
   the Chief Accountant, Accounting Division, Financial Management Office,
   OCA, Supreme Court of the Philippines. Costs of PMOs and other
   incidental expenses are reimbursable after submission of the documentary
   requirements to the Finance Division, Financial Management Office, OCA.

All Clerks of Court are enjoined to observe the foregoing
guidelines. Failure to comply with any of these rules and regulations
shall: mean withholding of their salaries and allowances without
prejudice to such further disciplinary action the Court may take,
against them.

This circular shall apply to ail interests earned and bonds confiscated/forfeited beginning January 2009.

All Circulars and Issuances inconsistent with the foregoing rules are hereby amended.

For strict and immediate compliance

March__03__,2009.

	JOSE P. PEREZ
	Court Administrator