ADDITIONAL PROCEDURES TO BE FOLLOWED IN THE PAYMENT OF TERMINAL LEAVE AND RETIREMENT GRATUITY
payment of Terminal Leave and Retirement Gratuity is still being
processed (after the SARO/NCA has been issued), the national government
agency (NGA) shall pay these benefits to the heirs of the deceased
retiree/employee. The payment of the same, thru MDS check/Advice to
Debit Account form, shall be honored by the MDS-GSBs, provided the
following documents are submitted by the agency:
1.1 Copy of the deceased retiree/employee’s death certificate; and
1.2 Copy of the decision of the agency’s legal
office/adjudication board identifying the legal heirs of the deceased.
The legal heirs identified in this document shall be the only payees to
be honored by the MDS-GSBs.
2.0 In cases where the retiree has outstanding
accountabilities with government/private financial institutions, which
shall be paid out of his retirement and terminal leave benefits, a
breakdown of these deductions shall be prepared and attached as a
supporting schedule to the List of Actual Retirees form prescribed under
Circular Letter No. 99-4A.
2.1 The MDS checks/Advice to Debit Account forms shall be
issued by the agency to the specific government/private financial
institutions to which the retiree has outstanding accountabilities.2.2 Only private financial institutions with an existing
Memorandum of Agreement with the retiree’s national government agency
can be considered as part of a retiree’s deductions.
3.0 Please be guided accordingly.
Adopted: 14 Oct. 1999
(SGD.) BENJAMIN E. DIOKNO
Secretary