OCA CIRCULAR NO. 7-2003, January 09, 2003

OCA CIRCULAR NO. 7-2003, January 09, 2003

OCA Circulars January 9, 2003
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TO:
ALL JUDGES AND COURT PERSONNEL
SUBJECT:
CERTIFICATES OF SERVICE AND DAILY TIME RECORDS (DTRs)/ BUNDY
CARDS OF JUDGES AND PERSONNEL OF THE LOWER
COURTS
In the submission of Certificates of Service and Daily Time
Records (DTRs)/Bundy Cards by Judges and court personnel, the following
guidelines shall be observed:

  1. After the end of each month, every official and employee of each court shall
    accomplish the Daily Time Record (Civil Service Form No. 48)/Bundy Card,
    indicating therein truthfully and accurately the time of arrival in and
    departure from the office. For Judges and Clerks of Court in the Regional Trial
    Court (RTC), they shall accomplish, in lieu of DTRs, Certificates of
    Service;

  1. Certificates of Service for Clerks of Court in the RTC shall be certified
    correct by the Presiding Judge and Certificates of Service for Clerks of Court
    in the OCC of the RTC shall be certified correct by the Executive
    Judge;

  2. DTRs/Bundy Cards shall be certified correct by the Executive/Presiding Judge
    or, in his absence, by the Clerk of Court;

  3. Every Clerk of Court shall:

4.1.maintain a registry book (logbook) in which all officials and employees
of that court shall indicate their daily time of arrival in and departure from
the office;

4.2. check the accuracy of the DTRs prepared by the court employees by
comparing them with the entries in the logbook; and

4.3. prepare a Monthly Report on Absences, Tardiness Undertime, in accordance
with the attached form. and

  1. The Clerk of Court shall thereafter forward, within five (5) days after the
    end of each month, the said Certificates of Service, DTRs/Bundy Cards and
    Monthly Report of Absences, Tardiness and Undertime in one batch to
    the:

    Leave Division
    Office of Administrative Services
    Office of the Court Administrator
    Supreme Court
    1000 Manila
  1. Failure to submit Certificates of Service and DTRs/Bundy Cards shall warrant
    the withholding of the salaries and benefits of the officers and
    employees
    concerned.

For strict compliance.

9 January 2003

 
PRESBITERO J. VELASCO, JR.
 
Court
Administrator

MONTHLY REPORT ON ABSENCES, TARDINESS AND UNDERTIME (SEE IMAGE
OCA CIRCULARS 2003 P.20)

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