SC CIRCULAR NO. 10-98, February 02, 1998

Some Judges have been submitting their respective Certificates of
Service and Certifications in support of their claim for Extraordinary
and Miscellaneous Expenses in advance or even before the completion of
the period covered by such Certificates or Certifications. The
Certificates of Service serve as the record of attendance and absence at
the work station during the prescribed working hours. The
Certifications subject of Circular No. 34-94 dated 30 May 1994 establish
that the extraordinary and miscellaneous expenses sought to be
reimbursed have been incurred for any of the purposes prescribed by the
law or regulation in relation to or by reason of the position of the
official submitting the certification [Subsection [c], Section 397,
Chapter 17, Title 5, Book III of the Government Accounting and Auditing
Manual, Volume I]. Consequently, the submission in advance of the
Certificates of Service and the Certifications would not be proper and
in order.

Henceforth, all Certificates of Service should be submitted or sent
to the Leave Division, Office of Administrative Services of the Office
of Court Administrator, immediately after the last day of the month
covered.

All Certifications in support of claims for the reimbursement of
extraordinary and miscellaneous expenses should be submitted or sent to
the Finance Division, Financial Management Office of the Office of the
Court Administrator, immediately after the last day of the month
covered. The prompt submission of the Certifications subject hereof will
enable the Financial Management Office to expeditiously process claims
for the reimbursement of the extraordinary and miscellaneous expenses.

Certificates and certifications submitted in advance completion or termination of the month covered will be disregarded.