RULES AND PROCEDURES IN THE SELECTION OF PNP PERSONNEL FOR SECONDMENT, DETAIL TO INTERNATIONAL ORGANIZATIONS, PEACEKEEPING MISSIONS, AMENDING PNP MEMO CIRCULAR NO. 2007-012, AND…

a. PNP Memorandum Circular No. 2007-012 dated October 10, 2007 entitled “Rules
and Procedures in the Selection of PNP Personnel for Secondment and
Detail to International Organization and Peacekeeping Missions”;

b. Section 6c Rule III, Civil Service Commission Memorandum
Circular No. 40 dated December 14, 1998 re Revised Omnibus Rules on
Appointments and Other Personnel Actions;

c. PNP Circular No. 2008-018 dated December 26, 2008, entitled: “Prescribing
the Policies, Guidelines and Procedures on Foreign Travel of PNP
Personnel”, amending PNP Memorandum Circular No. 2002-017 dated November
16, 2002, entitled: Foreign Travel”;

d. PNP Circular No. 2007-004 dated May 8, 2007, entitled “Revised
Guidelines and Procedures on Personnel Action on Detail of Philippine
National Police (PNP) Uniformed Personnel to other Government
Offices/Agencies”;

e. PNP Memorandum Circular No. 2002-014 dated October 5, 2002, entitled: “Policies, Guidelines, and Procedures on the Processing of Personnel Applying for Secondment with other Government Agencies”;

f. PNP Memorandum Circular No. 2006-010 dated June 14, 2006, entitled: “Assignment with PNP Training Service and Other Similar Institutions of
PNP Personnel Returning from the United Nations Missions and those who
have undergone more than one (1) month of Foreign Schooling”;

g. Executive Order No. 97 dated April 23, 2002, entitled “Approving and Adopting a Policy Framework and Guidelines for Philippine Participation in UN Peacekeeping Operations”;

h. Policy Framework and Guidelines for Philippine Participation in UN Peace Keeping Operations;

i. United Nations Civilian Police Handbook; and

j. United Nations Selection Assistance Team (UNSAT) Guidelines dated January 1, 2005.

2. PURPOSE AND SCOPE:

This Circular prescribes the rules and procedures governing the
selection and deployment/detail of PNP personnel to United Nations and
other International Peacekeeping Missions.

3. POLICY:

a. The deployment/detail to the United Nations and other
International Peacekeeping Missions/Organizations is not a matter of
right but only a privilege bestowed upon qualified PNP personnel.

b. Only vacancies officially referred by the United Nations and
other International Organizations shall be processed by the PNP.
Individual PNP personnel are prohibited from applying directly to any
foreign agencies or organization that published such vacancies.

4. OBJECTIVES:

a. To provide a fair and objective procedure that is based on merit
and fitness in the selection of personnel for secondment to
international organizations, deployment to UN peacekeeping missions and
for other purposes;

b. To give qualified PNP personnel equal opportunity to be selected
or nominated to any secondment post to international organizations or
deployment to UN peacekeeping missions; and

c. To streamline the deliberation process and ensure that the
results of the selection and screening process are beyond reproach.

5. DEFINITION OF TERMS:

a. Active Police Service – refers to the actual performance of police duties.

b. Personnel – refers to active PNP uniformed personnel.

c. Deferment – refers to the act of postponing the deployment of PNP personnel to the mission area.

d. Detail – refers to the movement of an employee from one
department or agency to another which is temporary in nature and which
does not involve a reduction in rank, status or salary and does not
require the issuance of another appointment.

e. Secondment – refers to the movement of an employee from
one department or agency to another which is temporary in nature and
which may or may not require issuance of an appointment but may either
involve reduction or increase in compensation.

f. Peacekeeping – refers to the United Nations presence in
the field (normally involving military and civilian personnel), with
the consent of the parties, to implement or monitor the implementation
of arrangements relating to the control of conflicts and their
resolution or to ensure the safe delivery of humanitarian relief.

g. United Nations Department of Peacekeeping Operations (UNDPKO) –
refers to the department in the United Nations Headquarters Secretariat
directly in charge of United Nations peacekeeping operations.

h. End of Mission (EOM) – refers to the date the tour of
duty of deployed PNP personnel in any UN Mission ends which is normally
one (1) year from the actual arrival in the mission area.

i. Mission Area – refers to the country and other areas designated by the UN where the peacekeeping operation is being undertaken.

j. United Nations Standby Arrangement System (UNSAS) –
refers to the system of establishing a pool of personnel in a UN member
country for deployment to mission areas as mandated by UN.

k. United Nations Selection Assistance Team (UNSAT) –
refers to the group of personnel selected by UNDPKO to conduct
qualifying examination to police officers being offered by a member
state for deployment to any UN Mission.

l. UNSAT Examination – refers to the examination
administered by the UN Selection Assistance Team to determine
competencies of candidates on English communication, vehicle driving
and firearm proficiency.

m. UN Mission Qualifying Examination – refers to the
qualifying examination administered by the PNP as pre-selection
screening of PNP personnel for UNSAT examination.

n. UNSAS Eligible – refers to the PNP personnel who
passed the UNSAT in the Philippines, entitling such member eligibility
for deployment within a period of eighteen (18) months commencing from
the last day of the test, as certified by members of the UNSAT who
administered the same.

o. Repatriation – refers to the act of sending a PNP
personnel back to the Philippines from a UN mission before his/her
scheduled EOM either on the initiative of the UN or the PNP through the
Contingent Commander, for failure to meet the UN standards in the
mission area, disciplinary reason or due to compassionate and medical
grounds. The cost of which if not covered by UN shall be borne by the
concerned PNP member.

p. Contingent Commander – refers to a PNP Commissioned
Officer designated by the PNP to exercise command and control and
overall responsibility for the conduct, welfare and well-being of all
members of the PNP contingent in the mission area consistent with UN
rules, policies and regulations.

q. Committee – refers to the PNP Selection Committee for
UN Missions mandated to conduct screening, selection and deliberation of
PNP personnel for secondment or detail to international organizations
and peacekeeping missions.

r. Deployment Tracking – refers to the order issued by
the UN Department of Peacekeeping Operations authorizing the deployment
of police officer/individual to UN mission area indicating the officer/s
expected date of arrival and the Tour of Duty (TOD).

s. Extension – refers to the lengthening of the tour of
duty beyond the period stipulated in the original agreement or contract
of secondment or deployment.

t. Default – refers to the failure to submit/comply with
the documentary requirements and/or appear by an applicant during the
processing for deployment.

6. QUALIFICATIONS FOR DEPLOYMENT TO UN PEACEKEEPING MISSIONS:

Personnel applying for deployment to UN peacekeeping missions shall
undergo the PNP Screening Process to ensure that they satisfy the
following minimum standards and qualifications:

a. Applicant must be an UNSAS eligible;

b. Police Commissioned Officer (PCO) applicant must have a rank
of at least Police Senior Inspector upon filing of application and
Police Non-Commissioned Officer (PNCO) applicant must have a rank of at
least Police Officer 3;

c. Applicant must have attained at least five (5) years of
active police service (excluding cadetship and Field Training Program
(FTP) for Lateral Entry Officers and new PO1s), as of the first day of
the UNSAT examination;

d. Applicant must be appointed in permanent status in his/her present rank;

e. Applicant must neither be less than twenty-five (25) years old
nor more than fifty-three (53) years old upon actual deployment;

An applicant shall be considered to be twenty-five (25) years of
age on his/her twenty-fifth (25th ) birth date and shall be considered
more than fifty-three (53) years of age on his fifty-fourth (54th )
birth date;

f. Applicant must have at least one (1) year of recent driving
experience and must be in possession of a valid Non-Professional or
Professional national or international driving license for at least one
(1) year as of the first day of the UNSAT examination;

g. Applicant must be recommended by his/her Unit Commander
(Command Group, D-Staff Directors, RDs of PROs, NSUs Directors and
District Directors);

h. Applicant must have Performance Evaluation Rating (PER) of at
least Very Satisfactory (VS) for two (2) consecutive semestral rating
periods immediately preceding the UNSAT examination;

i. Applicant must not have been ever convicted of criminal or
administrative offense; has no pending case either
administrative/criminal in any body/tribunal or court; a witness to any
criminal or administrative case, especially those covered by RA 9165; or
a summary hearing officer with unresolved cases;

j. Applicant must not have been repatriated from any previous UN Mission for disciplinary reasons;

k. Applicant must have knowledge on basic computer operations (e.g., Word, Excel, Powerpoint, e-mail and Internet);

l. Applicant mus t have passed the latest Physical Fitness Test
(PFT) conducted by DHRDD as well as Medical, Dental and
Neuro-Psychiatric Examination; and

m. Applicant must first be cleared by Directorate for Logistics of any firearm accountability prior to his/her mission area.

7. PRIORITY FOR DEPLOYMENT:

Priority for deployment to mission area is as follows:

a. 1^st Priority – PNP
personnel who passed the UNSAT Examination but without previous UN
Mission deployment. The ranking shall be based on the rating obtained in
the UNSAT examination.

b. 2^nd Priority – PNP personnel who passed the UNSAT Examination but with previous UN Mission deployment.

c. The police rank, length of service and educational attainment
shall be the criteria to be considered in breaking equal rating. Those
with fewer missions shall have priority over those with more missions.

8. DEFAULT:

Personnel after having been nominated for deployment shall be
considered in default and will be removed from the priority list under
the following circumstances:

a. Non-submission of documentary requirements to the Secretariat on specified date.

b. Failure to report for processing for deployment.

Personnel in default due to justifiable reasons can be re-nominated for deployment to the same mission area as last priority.

9. DEFERMENT:

a. Deferment shall only be allowed once and due to health reasons duly certified by the Director, Health Service.

b. Personnel deferred due to justifiable reasons cited above can be
renominated for deployment to the same mission area as last priority.

c. Request for deferment shall be officially made in writing to serve as documentary evidence if any conflict arises.

10. OTHER REQUIREMENTS:

a. Prior to deployment, all personnel shall execute an undertaking stating that he/she:

1) Is not a witness to any ongoing criminal or administrative
case, especially those covered by RA 9165; or a summary hearing officer
with unresolved cases;

2) Shall observe exemplary behavior and discipline while in the mission area;

3) Shall abide by the PNP Code of Ethics and Professional Conduct;

4) Shall strive to achieve outstanding accomplishment in the
performance of assigned tasks in order to bring honor and prestige to
the Philippines;

5) Shall never commit any act/s or omission/s that will cause dishonor or disgrace to the PNP;

6) Shall strictly follow all the pertinent Rules and Regulations in any Mission Area; and

7) Shall defray expenses for travel to the Philippines from the area in case of repatriation due to disciplinary reasons.

b. Infraction of the oath of undertaking shall be a ground for
repatriation, without prejudice to administrative sanctions against
erring personnel.

c. An UNSAS eligible who has no mission experience shall undergo a
Pre-Departure Orientation Seminar (PDOS) conducted by the PNP Training
Service.

11. SECONDMENT:

a. All applications for secondment to international organization
shall be deliberated by the PNP Selection Committee for UN Mission.

b. Approving Authority:

1) Chief PNP-not more than one (1) year;

2) Chairman, Civil Service Commission – more than one (1) year
but not to exceed the maximum period of three (3) years except as
otherwise provided for by law or as required under bilateral
/multilateral agreements; and

c. Personnel shall be allowed one (1) secondment for a maximum period of three (3) years.

12. RESTRICTIONS/OTHER CONSIDERATIONS:

a. Deployment to UN Missions – Personnel shall be allowed a maximum
of three (3) separate UN deployments to an international peacekeeping
mission, with a maximum of one (1) year tour of duty for each deployment
or detail.

1) Provided further, that for purposes of applying the
three-mission limit, extension of the mission for more than one (1)
month shall be considered as one (1) mission as well as missions which
had been considered by the UN as already completed.

2) Provided furthermore, that the three (3) mission limit shall
be reckoned on the first PNP deployment in UN Mission in Cambodia.

3) In no case shall the tour of duty be extended except for
technical reasons or fortuitous events as provided by UN rules and
regulations.

b. Personnel currently deployed to any international peacekeeping
mission shall not be eligible for nomination to any secondment post and
vice versa. Likewise, those personnel who have been nominated for
deployment or secondment shall not be eligible for nomination to another
post.

c. Personnel returning from UN peacekeeping mission/secondment
shall be required to render service of at least one (1) year in any PNP
unit before he/she can be considered for next deployment.

d. Personnel appointed into any of the PNP Technical Services
shall not be deployed to an international peacekeeping mission except
when their expertise is specifically requested.

e. Third level officers shall not be allowed to be deployed to any
UN peacekeeping mission or to any UNDPKO Secondment Post except, for the
positions of Deputy Police Commissioner or higher. Provided, however,
that those officers who passed the UNSAT examination prior to the
approval or effectivity of this Circular shall be exempted from this
provision.

f. The composition of the PNP contingent for detail to
international peacekeeping missions shall be 40% PCOs and 60% PNCOs,
whenever practicable.

g. The total number of personnel deployed to all UN peacekeeping
missions shall not exceed 0.5% of the actual strength of uniformed
personnel of the Philippine National Police as of the end of calendar
year immediately preceding the time of deployment.

h. Prior to departure to the mission area, all PNP personnel must
have the necessary travel authority issued by proper authorities.

i. Personnel returning from mission shall be allowed to take the
UNSAT examination only after six (6) months from the date of latest End
of Mission.

j. All personnel deployed in UN mission shall undergo Medical and
Psychological Evaluations in the mission area one (1) month prior to the
end of mission and shall submit the medical examination result to the
PNP Health Service for evaluation.

k. The Chief, PNP may upon the recommendation of the Contingent
Commander, cause the immediate repatriation of any member of a
contingent who commits act/s inimical to the best interest of the PNP
and the country in general.

13. THE PNP SELECTION COMMITTEE FOR UN MISSIONS:

a. The PNP Selection Committee for UN Missions shall deliberate,
select and recommend on the detail of PNP personnel with the United
Nations and other international peacekeeping missions. It is composed of
the following:

 

1) TDPL	– Chairman
2) DDPRM	– Vice-Chairman
3) DDI	– Member
4) DDL	– Member
5) DDC	– Member
6) DDIDM	– Member
7) DDO	– Member
8) DDHRDD	– Member
9) DDPCR	– Member
10) DEPLS	– Member
11) CESPO	– Member
12) C, WCPC	– Member
13) D, HS	– Member

b. The Committee shall adopt and implement guidelines and other
measures for the selection and detail of personnel to UN Missions.

c. The Chairman, PNP Selection Committee shall designate the PNP Contingent Commander in every mission area.

d. The PNP Selection Committee shall be supported by a Secretariat
headed by the Chief, United Nations Peacekeeping Operations Center
(UNPOC), Directorate for Plans.

e. The Secretariat shall have the following responsibilities:

1) To ensure the proper implementation of this circular as well as resolutions of the Committee

2) To coordinate with other offices, departments and
international organizations matters pertaining to international
peacekeeping operations;

3) To maintain and update the PNP UN Stand-by List;

4) To prepare the necessary documents pertaining to secondment
and detail of PNP personnel to international peacekeeping operations;

5) To ensure the timely dissemination of announced vacancies in the seconded posts of international organizations;

6) To accept and process application of personnel for secondment to the United Nations and other international bodies; and

7) To perform other tasks as may be required by the Committee and this circular.

f. The PNP Selection Committee Secretariat shall assist the UNSAT in the conduct of examination in the country.

14. FUNDING:

All expenses in connection with the mandate of the Committee shall
be considered as a priority Command Mandatory Activity and shall be
immediately supported by the PNP.

15. PENAL CLAUSE:

Any PNP personnel who violates the provisions of this Circular
shall be held administratively liable for GR AVE MISCONDUCT and shall be
penalized accordingly.

16. REPEALING CLAUSE:

All existing policies, rules and regulations inconsistent herewith are hereby modified or repealed accordingly.

17. EFFECTIVITY:

This Circular shall take effect after fifteen (15) days from the
filing of a copy hereof at the University of the Philippines Law Center
in consonance with Sections 3 and 4 of Chapter 2, Book VII of Executive
Order No. 292, otherwise known as “The Revised Administrative Code of
1987”, as amended.

Adopted: 29 Apr. 2009

(SGD.) JESUS A VERZOSA, CEO VI
Police Director General Chief, PNP