RULES AND PROCEDURES IN THE VERIFICATION OF SUBDIVISION PLANS

For the proper implementation of the provisions of Section 50 of PD
1529, otherwise known as the Property Registration Decree, the
verification and approval of subdivision plans, including consolidation
and consolidation-subdivision plans by the Land Registration Authority,
the following rules and procedures are hereby prescribed for the
guidance of all concerned:

1.       All consolidation and subdivision plans required by law to
be approved by the Administrator of Land Registration Authority shall
be filed to, and receipted for, by the Authority and numbered
consecutively, indexed, and arranged for appropriate action in order of
priority.   Provided, however, that no action in relation thereto shall
be taken until the fees due thereon shall have been paid within two (2)
days after the filing of the plan.  The date of payment, not the date of
filing, shall govern the order of priority.  Provided, further, that if
said fees are not paid within two (2) days, the plan shall be
considered not filed at all and shall be withdrawn. The corresponding
assigned subdivision plan number shall be deemed cancelled without
prejudice for re-filing of the plan.

2.       All subdivision plans shall be assigned to the examiners on the next working day from receipt of the same.

3.       Each examiner shall keep and maintain a record book in
which he shall enter the subdivision plan number, date he received the
plan and the date he finished examining the same.  The examiner shall
indicate that he received the plan assigned to him for verification
and/or examination by signing on the corresponding page of the record
book of the employee from whom he received the plan.

4.       For purposes of ascertaining whether the subject lot of
the subdivision survey/plan does not encroach on or overlap with other
decreed or titled properties, the same shall be forwarded to the Land
Projection Section for plotting on the Municipal Index Sheet except in
the following cases:

a.    When the subject lot of the subdivision survey/plan is
already plotted on the Municipal Index Sheet in accordance with the
present Standard Office Procedure, and the plan carries a certification
by the Chief, Land Projection Section that “It does not overlap.”

b.    When the cadastral lot subject of the subdivision plan
adjoins decreed properties. It the status of the adjoining lots cannot
be ascertained, the lot subject of the subdivision shall be plotted on
the Municipal Index Sheet.

5.       The task of ascertaining whether or not the subject lot of
the subdivision survey/plan is plotted on Municipal Index Sheet shall
devolve upon the examiners of the Subdivision and Consolidation
Division.  If the findings are in the affirmative, the examiner
concerned shall stamp on the subject plan “SUBJECT LOT PREVIOUSLY
PLOTTED ON MIS NO. ______ AND DOES NOT OVERLAP” to be attested by the
Final Examiner of the said subdivision, otherwise, subject plan shall
undergo the usual plotting on the Municipal Index Sheet.

6.       Subdivision plans shall be processed within the following period from receipt of the same, to wit:

a.            In the Land Projection Section:

Subdivision plans shall be plotted within two (2) working days
upon receipt of the same by the Cartographer of the Land Projection
Section from the Subdivision and Consolidation Division.

b.            In the Subdivision and Consolidation Division:

Subdivision plans shall be processed and verified within three
(3) working days upon receipt of the same from the receiving clerk if
plotting is not a condition precedent in the verification and approval
of the same or within three (3) working days upon receipt from the Land
Projection Section if the plan has undergone the usual plotting on the
Municipal Index Sheet.

7.       Action on subdivision plans in both the Land Projection
Section and Subdivision and Consolidation Division shall be taken on the
first-come, first serve basis and should be indicated on the prescribed
TRACER (see attached form).

8.       No subdivision plan shall be accepted for verification and
approval if the subdivision results in one or more residential lots not
having access to a road.  If a right of way is provided in a
subdivision, the same shall be delineated as a separate lot and
indicated as such on the plan.  The subdivision plan shall not be
accepted if the right of way is merely indicated thereon by dotted
lines.

9.       If the subdivision plan contains certain error or lacks
certain requirement, it shall be returned immediately to the Geodetic
Engineer concerned with a letter requesting him to correct the error or
to comply with the requirement within twenty (20) working days from
receipt of said letter.  If the plan is not resubmitted within the said
period, the plan shall be considered withdrawn and the fees already paid
thereon shall be forfeited in favor of the LRA.

10.     Subdivision plans that have been returned to and corrected
by the Geodetic Engineer shall be processed and acted upon as if they
have been presented for the first time.

11.     Parties transacting official business with the Subdivision
and Consolidation Division shall not be allowed inside the working areas
in order not to disturb the employees and the flow of work therein.  A
reception or waiting area shall be provided for those who are
transacting official business with the Subdivision and Consolidation
Division.

This circular amends LRC Circular No. 13 dated January 21, 1955;
supersedes LRC Circular Nos. 343 dated November 16, 1978 and 359 dated
September 25, 1979; and supplements LRC Circular No. 301 dated October
13, 1976 and LRA Circular No. 26 dated August 23, 1990.  Attention is
invited to Administrative Order No. 172 dated August 31, 1978,
prohibiting the following-up of papers and plans by officials and
employees of this Authority.

Strict compliance herewith is enjoined.

Adopted: 27 Aug. 1990

(SGD.) TEODORO G. BONIFACIO
Administrator