CIRCULAR NO. 16, December 02, 1986

In order to forestall the situation whereby an applicant for
optional retirement continues to render service beyond the date stated
in his application or the date of approval of his retirement for lack of
notice whether his application has been approved or denied, only to
find out later that his application for optional retirement has been
already approved; in order likewise to preclude the necessity of
validating the official acts performed prior to receipt of such notice
of approval of the application for optional retirement; and to afford
sufficient time for the determination of the applicant’s qualification
for optional retirement, the inclusion of the application in the Court’s
agenda, and notice and service of the Court’s action on the applicant;

The following guidelines in filing applications for optional retirement rhall be followed:

1. All applications for optional retirement shall specify the
   date of effectivity thereof and not have the same effective “upon
   approval of the Court”.

2. All such application, together with all the necessary
   documentc ir support thereof, shall be filed with the”Office of the
   Court Administrator at least two (2) months prior to its effective date,
   either personally or by special delivery.

3. Within one month following the filing of his application, the
   applicant must inquire and verify from the Court Administrator as to the
   status of his application.

4. When the specified date of retirement, is reached, without the
   applicant receiving any notice of approval or denial of his
   application, he shall cease working and discharging his functions,
   unless directed otherwise.

Strict compliance herewith is hereby enjoined.

December 2, 1986