OCA CIRCULAR NO. 2-2005, January 10, 2005

OCA CIRCULAR NO. 2-2005, January 10, 2005

OCA Circulars January 10, 2005
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TO:
ALL CLERKS OF COURT AND BRANCH CLERKS OF COURT OF ALL LOWER COURTS
 
SUBJECT:

SUBMISSION OF LISTS OF CASES FILED/RAFFLED, DISPOSED, ARCHIVED, TRANSFERRED/RERAFFLED AND WITH SUSPENDED PROCEEDINGS

Pursuant to Administrative Circular No. 1-2001 dated 2 January
2001, all clerks of court and branch clerks of court of all lower courts
are enjoined to attach to the corresponding Monthly Reports of Cases
the following:

“1. List of newly filed or raffled cases, revived or reinstated cases, or cases transferred or reraffled from other salas;

2. List of decided or resolved cases after trial on the merits
or by compromise agreement, plea of guilt, and the like; and/or resolved
complaints after preliminary investigation (for first level courts);

3. List of archived cases (stating the reason/s for archiving.the case);

4. List of cases transferred or reraffled to other salas; and

5. List of cases with suspended proceedings (stating the reason/s for such suspension).”

Further, “the following data shall be indicated in each of the
separate listings: case number;, title of case; nature of case; date
filed, revived or reinstated, or transferred or reraffled from other
salas; and date decided or resolved, archived, transferred or reraffled
to other salas, or when proceedings were suspended.”

Records show, however, that there are courts which submit the
lists with incomplete information. Some merely provide the case number
and the title without the corresponding date. Others omit the nature of
the case and the like. Still others fail to state the reason/s for
archiving the case and/or suspending the proceedings of the case.

In line with the Action Program for Judicial Reform in the
Judiciary, a study is being conducted on case processing time. This
calls for an additional information as regards decided cases, to wit:
date filed; date of decision; date of promulgation and date of entry of
judgment.

IN VIEW THEREOF, effective March 2005, all clerks of court and
branch clerks of court are hereby enjoined to follow the following table
format in the preparation of the above lists:

A. Format for newly filed, revived or reinstated, transferred or
reraffled to or from other salas, archived cases and cases with
suspended proceedings:

List of Newly Filed Cases

CASE NUMBER
TITLE OF CASE
NATURE OF CASE
DATE FILED
       

List of Revived/Reopened Cases

CASE NUMBER
TITLE
OF CASE
NATURE OF CASE
DATE
REVIVED/
REOPENED
REASON FOR THE
REVIVAL/
REOPENING
         

List of Cases Received from Other Salas/Courts

CASE NUMBER
TITLE
OF CASE
NATURE OF CASE
DATE
RECEIVED
REASON FOR THE
TRANSFER OF THE CASE
         

List of Cases Transferred to Other Salas

CASE NUMBER
TITLE
OF CASE
NATURE OF CASE
DATE
TRANSFERRED
REASON FOR THE TRANSFER OF THE CASE
         

List of Archived Cases

CASE NUMBER
TITLE
OF CASE
NATURE OF CASE
DATE
ARCHIVED
REASON FOR THE
ARCHIVING THE CASE
         

List of Cases with Suspended Proceedings

CASE NUMBER
TITLE
OF CASE
NATURE OF CASE
DATEWHEN PROCEEDINGS SUSPENDED
REASON FOR THE
SUSPENSION
         

B. A special format for decided/resolved cases:

List of Decided/Resolved Cases
(After Trial on the Merits)

CASE NUMBER
TITLE
OF CASE
NATURE OF CASE
DATE FILED
DATE OF DECISION
DATE OF PROMULGATION
DATE OF ENTRY OF JUDGMENT
             

List of Decided/Resolved Cases
(All Others)

CASE NUMBER
TITLE
OF CASE
NATURE OF CASE
DATE FILED
DATE OF DECISION
DATE OF PROMULGATION
DATE OF ENTRY OF JUDGMENT
             

List of Decided/Resolved Cases
(After Preliminary Investigation – when applicable)

CASE NUMBER
TITLE
OF CASE
NATURE OF CASE
DATE FILED
DATE OF RESOLUTION
DATE FORWARDED TO THE OFFICE OF THE PROSECUTOR
           

In case the promulgation and entry of judgment are not within the
same month the case was decided, the same shall be reported twice or
thrice, as the case may be: on the month when the case was decided and
on the month/s the decision of the same was promulgated and judgment or
final order was entered in the book of entries of judgment,
respectively..

Further, as the Supreme Court is now studying the aging of pending
cases, you are directed to submit the list of decided/resolved cases
from January to December, 2004 and January to February, 2005 using the
new format on or before the 10th of March 2005. Thereafter, the lists shall be attached to the Monthly Report of Cases.

For strict compliance.

10 January 2005.

 
PRESBITERO J. VELASCO, JR.
 
Court Administrator

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