OCA CIRCULAR NO. 46-2004, March 23, 2004

All concerned Officials and Personnel of the Regional Trial
Courts, Metropolitan Trial Courts, Municipal Trial Courts in Cities,
Municipal Circuit Trial Courts, Municipal Trial Courts, Sharia District
Courts and the Sharia Circuit Courts.

Updating of Membership Premiums and Loan Payments as required by the Government Service Insurance System (GSIS).

Lower Court officials and employees forwarded to the Office of the
Court Administrator letters sent by Mr. Winston F. Garcia, President
and General Manager, Government Service Insurance System, requiring that
they furnish the System with, among others, copies of remittance lists
together with- the corresponding GSIS official receipts duly certified
by the agency’s authorized Financial Officer. They even supplied the
members of the status of their membership as well as their premium
contributions and loan account balances.

As justified, the required documents will help the members in
reconciling their records with that of the GSIS. It will also be used in
adjusting the creditable years of service, premium contributions and
loan repayment records, etc.

The data as presented by the GSIS are incomplete. It appears that
the Office is not remitting to the System the amount deducted from the
salaries of court personnel. There are even insinuations that the
unremitted amount is being used for some other purposes.

The Financial Management Office, Office of the Court
Administrator, has vouched that the Office has been religiously
remitting to the GSIS the premium contributions and the loan payments
deducted from the salaries of court officials and personnel. They have
the file copies of all official receipts issued by the GSIS as
acknowledgment of the monthly remittances made to the System.

In the flyer (“Towards a Reformed GSIS”) which the GSIS had distributed, they admitted that:

“the GSIS premium and loan data were at least 30% reliable . Premium payments and loan repayments were not being posted for the last 10 or more years of GSIS operations.” (underscoring supplied)

The Office of the Court Administrator submitted, as early as 30
September 2003, the diskette containing data of GSIS premium
contributions for Supreme Court and Lower Courts covering the period
from January 1997 to December 2001. Said diskette was not utilized
because, as reasoned out, the computer format of the Supreme Court does
not jibe with their program.

The Management Information Systems Office (MISO) of the Supreme
Court again submitted on January 2004 the Remittance Data Files
containing all the remittances due to the GSIS which were deducted from
the salaries of lower

courts’ officials and employees covering the period from January
1997 to December 2003 in the file format specified in the GSIS
Electronic File Exchange Project.

It is therefore advised that the Office of the Court Administrator
had done its part of furnishing the Government Service Insurance System
of the required remittance lists covering the period from January 1997
to December 2003 for all Lower Court officials and employees.

__23__March 2004.