OCA CIRCULAR NO. 20-2005, February 18, 2005

In view of the Memorandum of Agreement between the Supreme Court
(SC) and the Land Bank of the Philippines (LBP), under which an
Automated Payroll System (APS) for Representation and Transportation
Allowance (RATA) and Extraordinary and Miscellaneous Expense Allowance
(EME) was adopted, the following are the guidelines to be observed:

1. The APS shall apply to all judges of the Regional Trial Courts,
   Metropolitan Trial Courts, Municipal Trial Courts in Cities, Municipal
   Circuit Trial Courts, Municipal Trial Courts, Sharia District Courts and
   the Sharia Circuit Courts who by virtue of their position are entitled
   to RATA and EME; and to all Clerks of Courts of the Regional Trial
   Courts. Metropolitan Trial Courts and Municipal Trial Courts in Cities
   who are cnutlcd to RATA;

1.1 For incumbent judges and clerks of court of the First and
Second level courts, they shall open with the Land Bank Branch nearest
their official stations or residences an ATM Payroll Savings Account.
After opening, they shall furnish the Office of Administrative Services
of the Office of the Court Adminisln.’or (OAS-OCA) their ATM Payroll
Savings Account number on or before 15 April 2005 for inclusion in the
APS Masterlist.

1.2 For newly appointed judges and clerks of court, they shall open
with the Land Bank Branch nearest their official stations or lesidencc
an ATM Payroll Savings Account. After opening, they shall furnish the
OAS-OCA their ATM Payroll Savings Account Number for inclusion in the
APS Masterlist and as a prerequisite for the processing of their initial
salary.

2. In the opening of an ATM payroll savings account with the nearest
   LANDBANK Branch, two (2) valid identification cards (IDs) are required
   to be presented, one of which is the Supreme Court ID for the incumbent
   judicial officer.

3. All ATM Payroll Savings Account shall be subject to the initial
   opening and mainlining balance of P100.00 and minimum balance
   requirement of P500.00 to earn interest.

4. In case of dismissal, resignation, compulsory or optional
   retirement transfer, permanent incapacity, death or any other mode of
   separation from the service of judges or clerks of court, or in case of
   death of pensioner judges already covered by the APS, their names shall
   be automatically excluded therefrom. Such exclusion shall be indicated
   by the Finance Division, FMO in the APS Masterlist provided by the
   Electronic Data Processing (EDP) Division.

5. Payroll credit date for RATA shall be every 7^th of the month. Payroll credit date for the EME Allowance shall be every 7^th
   of the next following month. If said date falls on a Saturday, Sunday
   or Holiday, crediting shall be on Friday or the day before the Holiday.

6. The APS shall commence on 01 May 2005 .
7. All judges and clerks of court concerned are enjoined to submit
   their Certificates of Service/Daily Time Records within the first five
   (5) working days of the succeeding month.

8. Failure on the part of the judges and clerks of court concerned
   to comply wit h the above provisions shall warrant the withholding of
   their RATA and EME.

For strict compliance.

Issued this 18^th day of February, 2005 in the City of Manila.