SC ADMINISTRATIVE CIRCULAR No. 2-2001, January 15, 2001

SC ADMINISTRATIVE CIRCULAR No. 2-2001, January 15, 2001

Administrative Circulars January 15, 2001
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T O
: TRIAL COURT JUDGES CLERKS OF COURT/BRANCH CLERKS OF COURT ALL COURT PERSONNEL
 
SUBJECT : AMENDMENT TO ITEM NO. A.2 OF ADMINISTRATIVE CIRCULAR NO. 10-94 DATED 29 JUNE 1994

For a more complete and reliable information on the caseflow in the Lower Courts, Item No. A.2 of Administrative Circular No. 10-94 dated 29 June 1994, providing for the semestral docket inventory procedure, is hereby amended to read as follows:

A. Docket Inventory  

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  1. In order to amplify and make more effective the circular, all trial judges and their clerks of court or branch clerks of court shall observe the following docket inventory procedure:
a. Every trial judge and his/her clerk of court/branch clerk of court shall submit not later than the last week of February and the last week of August of each year a tabulation of all pending cases, which shall indicate on a horizontal column the following data:

1) Case Number
2) Case Title
3) Nature of Case
4) Date Filed/Raffled
5) Date of Pre-trial (in civil cases) or Arraignment (in criminal cases)
6) Date of Initial Hearing
7) Last Trial or Court Action Taken and Date Thereof
8) Date Submitted for Decision

b. The docket inventory shall end with a joint certification by the trial judge and his/her clerk of court or branch clerk of court that they have personally undertaken an inventory of cases pending in their court, and that they have examined each case record and initialled the last page thereof. The actual inclusive dates when the inventory was conducted shall be indicated in the said certification.
   
c. The Tabulation and Joint Certification shall be in the following form:

Docket Inventory for the Period
1 January to 30 June 200___1 July to 31 December 200__

Court and Station :_________________________________

Presiding Judge : __________________________________

Case No.
Title
Nature
Date Filed/
Raffled
Date of
Pre-Trial/
Arraignment
Date of
Initial
Trial
Last Trial/Court
Action Taken and
Date Thereof
Date
Submitted
for
Decision
             

 

 

 

 

JOINT CERTIFICATION:

We hereby certify that on/from_______________________________ 200__, we personally conducted a physical inventory of pending cases in this court and that we personally examined the records of each case and initialled the last page thereof. We certify further that the results of the inventory are correctly reflected in the above tabulation.

______________________
______________________
Presiding Judge
Clerk of Court or Branch Clerk of Court
 
Date
  

Subsequent docket inventory shall be prepared and accomplished to conform with the revised tabulated form, effective the semestral period of 1 July 2000 to 31 December 2000.

Strict compliance with this Administrative Circular, which shall take effect on 15 January 2001, is enjoined. Issued this 2nd day of January 2001.

(Sgd.) HILARIO G. DAVIDE, JR.
 
Chief Justice
  

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