CREATION OF A PROCUREMENT PLANNING COMMITTEE TO FORMULATE A PROCUREMENT PLAN AND ANNUAL CONSOLIDATED PROCUREMENT PROGRAMS

WHEREAS, Executive Order No. 302, as
amended by Executive Order No. 262, mandates that in the interest of
public service, the procurement of goods or supplies by the National
Government must be based on the public economy;

WHEREAS, to achieve effectiveness,
efficiency and economy in the procurement of goods or supplies by
government agencies, the Procurement Policy Board, which was created
under Executive Order 359, has formulated and promulgated the
Implementing Rules and Regulations of E.O. 302, as amended, entitled
“Providing Policies, Guidelines, Rules and Regulations for the
Procurement of Goods/Supplies by the National Government”;

WHEREAS, under Section 3.2 of the
aforesaid implementing rules and regulations, the procurement of goods
by government agencies shall be undertaken according to procurement
plan, which the agency concerned shall formulate, to ensure that the
goods, supplies, or materials to be procured are available when needed;

WHEREAS, Section 424 of the Government
Accounting and Auditing Manual requires all agencies of the National
Government to prepare an annual procurement program showing the itemized
quantity, description and estimated cost of supplies, materials, or
equipment required for a fiscal year, and which program shall be made an
integral part of the supporting documents of the agency’s Work and
Financial Plan required to be submitted to the Department of Budget and
Management on or before the end of every November;

WHEREAS, the present system of
procuring supplies, materials, or equipment by the Court does not
conform with the above-mentioned requirements;

WHEREFORE, a Procurement Planning
Committee is hereby created in the Supreme Court composed of the
following:

The Chairman shall designate the Secretary of the
Committee. The Committee shall, among other things, be tasked to

1. Formulate, for approval of the Chief Justice, a
Procurement Plan for the Supreme Court and the Lower Courts in
accordance with the Implementing Rules and Regulations of E.O. 302, as
amended, which shall include but not be limited to the

2. Prepare, for approval of the Chief Justice, a yearly
Consolidated Annual Procurement Program in accordance with Section 424
of the Government Accounting and Auditing Manual showing the itemized
quantity, description and estimated cost of supplies, materials, or
equipment required by all operating units of the Court for the incoming
calendar year.

The Procurement Plan for the Supreme Court and Lower
Courts shall be submitted not later than the fifteenth day of September
2001.

This Administrative Circular shall take effect on the
1st day of August 2001.

Issued this 19th day of July, 2001.