OCA CIRCULAR NO. 83-2004, June 26, 2004

The Bureau of Corrections had brought to the attention of this
Office their concern arising from documents received pertaining to
detainees/prisoners, i.e. Court orders/decisions/court
processes/resolutions directing the release of inmates with the order
stamped marked “Original Signed” above the typewritten name of the
judge, and do not bear the dry seal of the court. The determination as
to their veracity has caused undue delay to the would be action taken on
the matter.

In order to forestall future delay/inconveniences/action relating to the detainees/prisoners, the following shall be observed:

1. copies of decisions/resolutions directing the release of
   prisoners and subpoenas/summons requiring their appearance in court
   shall be in original or duplicate copy bearing the signature of the
   judge and the dry seal of the court. In the absence of the original or
   duplicate copy, a photocopy shall be duly certified by the Clerk of
   Court with the dry seal of the court;

2. decisions/resolutions granting probation shall be accompanied by
   a release order duly signed by the judge bearing the dry seal of the
   court.

   For strict compliance.

__26__ June 2004.

Copy furnished:

The Director
Bureau of Corrections
Muntinlupa City

The Director
Bureau of Jail Management & Penology
DILG
Quezon City